Time Card Calculator
Calculate weekly hours and minutes
Time Card Calculator
Calculate weekly hours and pay
Weekly Summary
How to Use
Enter your clock in/out times for each day, add break minutes if applicable, and optionally enter your hourly rate to calculate your weekly pay.
Privacy & Security
All time calculations happen entirely in your browser. Your work hours, time entries, pay rates, and calculations are never stored, logged, or transmitted to any server. Your employment data remains completely private and secure.
About This Time Card Calculator
Accurately calculate your work hours with our free time card calculator. Whether you're tracking hours for payroll, verifying your timesheet, or calculating overtime pay, this tool handles all the complexity of time calculations for you. Enter your clock-in and clock-out times for each day, add break periods, and instantly see total hours worked, regular hours, and overtime. Perfect for hourly employees verifying paychecks, employers processing payroll, freelancers tracking billable hours, or anyone who needs to calculate time accurately. No more manual calculations or confusion about how many hours you worked - get precise results in seconds.
Key Features
Daily Time Tracking
Calculate hours worked for each day with multiple clock-in/clock-out entries
Automatic Break Deductions
Subtract unpaid lunch breaks and rest periods from total hours
Overtime Calculation
Automatically calculate overtime hours based on 40-hour work week or custom thresholds
Weekly Time Totals
See total hours worked across the entire week with daily breakdowns
Multiple Time Formats
Enter times in 12-hour or 24-hour format with flexible input options
Decimal Hours Conversion
View hours in both standard (8:30) and decimal format (8.5) for payroll systems
Split Shift Support
Handle multiple work periods in a single day for split shifts or odd schedules
Night Shift Calculations
Correctly calculate hours that span midnight (11pm - 7am shifts)
Pay Estimation
Enter your hourly rate to estimate gross pay including overtime premiums
Printable Time Cards
Generate printable time cards with all details for record keeping
How to Use the Time Card Calculator
Enter Time In/Out
For each work day, enter your start time (clock-in) and end time (clock-out)
Add Break Periods
Input the duration of unpaid breaks (lunch breaks, rest periods, etc.)
Set Pay Rate (Optional)
Enter your hourly wage and overtime multiplier to calculate estimated earnings
View Results
Review total hours, overtime, and estimated pay with detailed daily breakdowns
Frequently Asked Questions
How does the calculator handle overnight shifts?
The calculator automatically detects when your end time is earlier than your start time (like 11pm to 7am) and correctly calculates the hours spanning midnight. For example, a shift from 11:00 PM to 7:00 AM would correctly calculate as 8 hours, not negative hours.
What is the difference between regular hours and overtime?
Regular hours are typically the first 40 hours worked in a week, paid at your standard hourly rate. Overtime hours are any hours beyond 40 per week, usually paid at 1.5x your regular rate (time-and-a-half). Some states or employers may have different overtime thresholds, which you can customize in the calculator.
Should I include paid breaks in my time calculation?
No, only deduct unpaid breaks. If your employer pays you during a 15-minute break, don't subtract that time. However, unpaid lunch breaks (typically 30-60 minutes) should be deducted from your total hours. Check your company's break policy if you're unsure.
How do I calculate hours in decimal format for payroll?
Many payroll systems use decimal hours instead of hours and minutes. The calculator automatically converts time to decimals - for example, 8 hours 30 minutes becomes 8.5 hours. Each quarter hour equals 0.25 (15 min = 0.25, 30 min = 0.5, 45 min = 0.75).
Can I calculate biweekly hours?
Yes! Simply enter all days worked across the two-week period. For overtime calculation, you can choose weekly overtime (reset each week) or biweekly overtime (calculated over the full two weeks), depending on your employer's pay structure.
What if I work split shifts or multiple periods in one day?
Use the 'Add Time Period' feature to enter multiple clock-in/clock-out times for the same day. The calculator will add all periods together and deduct any breaks to give you the total hours for that day.
How accurate is the pay estimation feature?
The pay estimation calculates gross pay (before taxes) based on the hours and rates you enter. It includes overtime premiums if applicable. However, it doesn't include taxes, deductions, or other pay adjustments - your actual take-home pay will be different after payroll taxes and benefits are deducted.
Is my time card data saved or shared?
No. All calculations happen entirely in your browser. Your work hours, time entries, and pay information are never stored, logged, or transmitted to any server. Your data remains completely private.
Common Use Cases
- Employee Paycheck Verification: Verify that your employer correctly calculated hours on your paycheck by tracking your actual work times throughout the pay period.
- Freelancer Time Tracking: Track billable hours for client projects and generate accurate invoices based on time worked.
- Small Business Payroll: Calculate employee hours for payroll processing, including regular time and overtime calculations.
- Shift Worker Scheduling: Calculate hours for rotating shifts, night shifts, or irregular schedules that span midnight.
- Student Work Hours: Track part-time job hours to ensure compliance with student work hour restrictions and financial aid requirements.
- Contractor Documentation: Maintain accurate records of hours worked for independent contractor agreements and tax purposes.
- Labor Law Compliance: Ensure overtime is properly tracked and calculated according to labor law requirements (FLSA compliance).
- Project Time Budgeting: Compare actual hours worked on projects against budgeted time to track project efficiency and profitability.
Why Use Our Time Card Calculator?
Stop second-guessing your paycheck or struggling with complex time calculations. Our time card calculator eliminates the hassle and potential errors of manual time tracking. Whether you're an employee ensuring you're paid correctly, an employer processing payroll, or a freelancer tracking billable hours, accurate time calculation is crucial. Manual calculations often result in mistakes - forgetting to subtract breaks, miscalculating overnight shifts, or getting overtime wrong. Our calculator handles all these complexities automatically, giving you confidence in your numbers. With support for various work schedules, multiple time formats, and instant pay estimation, you can focus on your work instead of worrying about time math. Best of all, it's completely free and works on any device - use it on your phone right after your shift or on your computer when preparing invoices.